Shift DiaryCreate your account
Download the app and set up your business account. Free, and it takes a few minutes.
How it works
From download to your first payroll export.
No installer, no server, no IT person. A phone at the gate, a tag per employee, and an account that keeps the records.
Add your people
Capture each employee with their name and number, and set up a clock station for every gate or site.
Program the tags
Hold a blank tag to an iPhone or Android phone, pick the employee, done. Buy your own tags or order them from us.
Let them tap
Up to four tags a second, in and out. You watch the board, and export the records when payday comes.
You make the tags yourself
Open the employee list, hold a blank fob to the phone, pick the person, done. A lost tag is replaced the same way in under a minute — and until the new one is made, a manager simply clocks that employee in and out by hand, so no shift goes missing.
- Done inside the app, no separate writer, no waiting on us
- One tag, one employee
- Manual clocking covers anyone waiting on a replacement
Two ways in, on purpose
The phone at the gate signs in as a clock station and does one job. It can show today's clocking, so a supervisor can check who has tapped — but no history, no employee records and no account settings. You sign in as the account holder and get the dashboard, the full history and the exports.
- Clock station: clocking and today's records, on an iPhone or Android phone at the gate
- Android stations scan the moment the app is open; iPhone stations tap NFC Clock first
- Account holder: an iPhone, iPad or Mac, with full access
- Built-in diagnostics if a device plays up
What you need on site
Less than people expect. If you have a phone with NFC and somewhere to keep it at the gate, you have a clock station.
- An iPhone or Android phone with NFC, kept at the clocking point
- An NFC fob for each employee — a bright colour like red is easiest to find when one is dropped
- Signal at some point in the day for syncing, not at the moment of the tap
- Nothing else: no reader, no server, no wiring
Devices
Which device does what.
Shift Diary is built on Apple first. You run your account from an iPhone, iPad or Mac. Android phones — a spare Samsung is the usual choice — make excellent clock stations at the gate, and that is the job they do.
| What you're doing | iPhone | iPad | Mac | Android |
|---|---|---|---|---|
| Run the account — dashboard, history, exports | Yes | Yes | Yes | — |
| Add and remove employees | Yes | Yes | Yes | — |
| Clock station at the gate | Yes | — | — | Yes |
| Create and program employee tags | Yes | — | — | Yes |
Tags are written over NFC, so they can only be created on a phone — an iPhone or an Android. Everything else you do from whichever Apple device is nearest.
iPhoneiOS 17.6 or laterFor the account and for clock stations
iPad / MacFor running the accountDashboard, history, employees and exports
AndroidAny phone with NFCClock stations and programming tags
TagsStandard NFC fobs or cardsBuy your own or order them from us
Offline first
What happens when the signal drops.
The record is made locally
The clock-in is written on the device the moment the tag touches it. Nothing waits on a connection.
It pushes on its own
The second the device has data again, every waiting record goes up to our servers and appears on your dashboard. Nobody has to press anything.
It's off the phone for good
Your history sits on secure cloud servers, backed up. Load shedding, a flat tower, a phone dropped in a dam — the record is already safe.
Set it up this week.
Download the app and we'll help you get the first station running.
WhatsApp 068 174 3083 · info@diarysa.co.za